For residential properties, and more specifically on the 1004 form, what is the most common way to address deferred maintenance items? Is it through a physical conditions adjustment? effective age differences?
Thanks for your help!
In my experience, the most common method of identifying the impairment is (a) in the overall condition or (b) as a separate line item.
For example, a accumulated deferred maintenance is probably best handled in the overall condition rating.
A specific item like a roof, however, may be best handled as its own line-item.
One thing that the current UAD protocol does is make separating deferred maintenance items from condition problematical. If I rate something as a C3 because it was updated 12-years ago and has been well maintained since, but its roof is shot and I line-item that, another appraiser may rate it C4 at the higher end.
Another thing about the typical residential assignment: While in theory, there would be nothing wrong with valuing the property in the grid without consideration of the deferred maintenance items, and then make that adjustment afterward, in practice that would send the UAD form-checker into meltdown.
Residential mortgage clients, as a rule, expect to see all adjustments applied to the subject in the grid (an exception might be excess land). Therefore, I would recommend the deferred maintenance, if you are going to adjust for it by a specific dollar amount, be applied in the grid. Some try to avoid making the so-called "across the board" adjustments and with good reason; some client's automatically question it. But deferred maintenance, by definition, is something that is expected to be taken care of as needed and in the subject's case has been deferred. Sometimes, the comps have not deferred their maintenance or replacement schedules. The best reason why an across-the-board adjustment would be appropriate.