Qualifications and requirements for the property data collector
The PDR must be completed by a trained property data collector. The property data collector may be a non-appraiser, an appraiser or an appraiser trainee who:
- Performs the on-site data collection
- Is independent and unbiased, and
- Must certify that they have no present or prospective interest or bias with respect to the transaction or the property and no present or prospective personal interest or bias with respect to the participants in the transaction
Property data collectors that are not appraisers must be trained in all aspects of property data collection using the Freddie Mac property data set. The training must include instructor led or online training and an exam to ensure the proficiency of the property data collector. The property data collector training curriculum must include, but is not limited to, the following topics:
- Measuring the subject property to produce a floor plan, with dimensions and calculations reflecting the gross living area, including interior walls and representation of any functional obsolescence. In addition, the basement must also be measured to produce a floor plan with interior walls and representation of any functional obsolescence, including dimensions and calculations to reflect the basement square footage. The property data collector must be trained in the use of the technology that produces floorplans with measurements, if applicable.
- Collecting a comprehensive set of subject property photographs, as described in more detail in the addenda for the PDR
- Identification of property characteristics represented in the property data set, including but not limited to:
- Window types (e.g., single-paned, double-paned, etc.)
- Foundation types (e.g., basement, crawl space, etc.)
- Heating and cooling types (e.g., forced air, central air conditioning, etc.)
- Interior and exterior walls (e.g., brick, stucco, drywall, plaster, etc.)
- Flooring (e.g., wood, tile, etc.)
- Shower/bath materials (e.g., tile, fiberglass, etc.)
- Roof description (e.g., composition, slate, aluminum, etc.)
- Energy efficient improvements (e.g., solar, etc.)
- Sewer (e.g., septic, public sewer, etc.)
- Utilities (i.e., public or private)
- Outbuilding (e.g., barn, shed, etc.)
- Identification of adverse property conditions that require repairs or alterations, or an inspection by a trained professional to determine if repairs are required, and
- Functional and external obsolescence
Seller oversight of the property data collection
The Seller must have oversight of the data collector performing the property data collection. The Seller, or their authorized third party, must have adequate processes and procedures in place to ensure the accuracy and reliability of the PDR. At a minimum, the procedures must:
- Ensure selection of property data collectors who have passed a background check
- Ensure property data collectors receive comprehensive training that demonstrates the ability to provide an accurate and comprehensive PDR
- Include a process to continuously evaluate property data collectors, including monitoring and documenting their performance to identify and remedy any recurring deficiencies
- Include a process for providing continuing education, when applicable (e.g., any significant changes to either the data set or the property data collection process, etc.), and
- Include a process for discontinuing the use of chronically underperforming property data collectors
The Seller must include a targeted review of PDRs as part of their quality control sampling.
Exhibits required for the PDR
The following exhibits are required for a PDR:
- A floor plan with dimensions and calculations reflecting the gross living area of the subject property that includes interior walls and representation of any functional obsolescence
- Photographs of the subject property containing the following:
- A front view of the subject property
- A rear view of the subject property
- A view of the sides of the subject property not wholly visible in the front or rear photographs
- A street scene (both directions) identifying the location of the subject property and neighboring improvements
- All interior rooms of the subject property including, but not limited to, foyer, kitchen, living room, bedroom(s), bathroom(s), utility room, laundry room, basement (finished and unfinished areas), attic area accessed via a permanent staircase (finished and unfinished areas), etc.
- Interior and exterior of any significant (permanently affixed) outbuildings on the subject site, including an accessory dwelling unit (not required for small sheds)
- Any physical deterioration, improvements, amenities and any observed issues or external influences
PDRs with required repairs and/or inspections
The PDR contains a data set that the Seller must review to determine if the subject property meets Freddie Mac’s eligibility requirements. The property data collector must also specify when the subject property has any required “repairs or alterations” or will require an “inspection” by a trained professional when the property data collector cannot make the determination if repairs are needed. Sellers are reminded that when the condition of the subject property meets the definition for condition rating C5 or C6 or the quality of the subject property meets the definition for quality rating Q6, the Mortgage is not eligible for delivery to Freddie Mac unless the deficiencies resulting in a C5, C6 or Q6 rating have been remedied prior to delivery. Freddie Mac describes the definitions for condition and quality of construction in
Guide Exhibit 36, Condition and Quality Ratings and Level of Updating Definitions
Opens in a new window.
For PDRs completed with required repairs or alterations, the Seller must obtain a Completion Report, performed by a property data collector, that verifies the repairs or alterations have been completed. The Completion Report must:
- Contain all the data points and certifications in the Completion Report data set (Addendum C (see Download dropdown above)) and the Completion Report certifications (Addendum D (see Download dropdown above))
- Include photographs of the completed repairs or alterations
- Be dated before the Settlement Date, and
- Be retained in the Mortgage file
The new, user friendly Seller/Servicer Guide will make it significantly easier for you and your team to find, understand and share critical information.
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next, they will tell you that the inspection is not critical
