An Affidavit of Property Value is filed with every deed transferring property (unless it is an exempt situation) with signatures of the seller and buyer. It reports the sales price, whether any personal property is involved, who will be occupying the property, etc. I have attached one that was recently filed. They went into effect in March, 1968 in Arizona with the main purpose for the assessor's office to track sale prices so they could develop data bases. State law requires the full cash value of properties in Arizona to be in the 80% to 90% range of actual market value. So there have been AVMs developed for assessment purposes since 1968 in Arizona. The sale price on the Affidavit is not used as a basis for the assessed value for only that specific property. The mass appraisal system develops a price per square foot for a typical property in a neighborhood and then that typical price is used to calculate the final full cash value, the assessment ratio is then applied--10% for owner occupied residential. Then fee appraisers and other real estate participants realized what a treasure trove of information the county assessor's had and they became very dependent on that information. A fee appraiser has to analyze each sale, practicing due diligence to gather other information to use with that info. Since they are required for every transfer of real property, the fee appraiser first has to determine if that Affidavit is a bonifide sale with adequate exposure to the open market, whether it has been exposed to the market, does it match up with other information like an MLS listing or by talking to the buyer and seller, etc, etc, etc. And with land / home packages the first step is missing--no exposure on the open market, therefore not an acceptable arm's length transaction and should be deleted from the fee appraiser's data base. The HUD1 in Arizona is private information and can not be disclosed to any one except the parties involved. So fee appraisers in Arizona do not have legal access to HUD1s. Financing has no bearing on an Affidavit of Property Value, they are used for trades, gifts, cash, or any type of financing since they are used for every transfer. There is no police type action overseeing the information that is put on the Affidavit. A buyer and seller that did not want any one to know what was paid for a property might fill it out with $1 or leave the sale price block blank and it is still is accepted for filing in the recorder's office. Dealers and some site built builders in with a land / home package will add the purchase price of the land from seller A to the purchase costs of the home from dealer/builder B and fill out the Affidavit with the total.
That is what the dealer is doing and attempting to argue that because they created an Affidavit that it is a sale to be used as a comparable in an appraiser's report. Problem is, it is an assemblage and was not exposed to the open market as a package deal.
You can go directly to thecountyrecorder.com choose a county in Arizona or Colorado and pull up the recorded documents available. Here in Graham and Greenlee counties, the recordings are available within 15 to 30 minutes after being recorded. So choose Graham County, AZ, then click on search, then scroll down to Affidavits of Property Values, put in dates like 05/03/2012 to 05/04/2012, then click on any Affidavit to read one more clearly than the one I have attached.