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Vault Storage

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I was working under the impression that a copy of our files had to be stored at a secondary location away from our offices. Is this correct?


Why would you think that? It is good practice to have a copy of your files somewhere else in case the building floods, burns down, gets wiped out by a hurricane, etc. but I don't think you are required by anybody to keep a seperate copy somewhere else. In one of my last offices we had a fire and lost about 4 years worth of work both pc and paper files, so now all of their pc files are kept off site as well as on site and paper copies get taken to a off site storage facility after 6 months. They had to send a complete list of all the files that were lost to the state.
 
Like everyone said - an external hard drive is the only way to go. Here's the rest of the story... get some specialized software to back up your data automatically - I use Safeworld Easy PC Backup - it works great. Here's another VERY IMPORTANT thing to know - make THREE seperate backups - not just the same one rewritten over every time - why ? Because if you are backing up your computer, and as luck would have it, your computer dies, you could have an useable backup file - if you have luck like mine, that will happen. Instead, back up your files Mon, Thur, Sat, for "backup one", then Sun, Tue, Fri, for "backup two", and Wed for "backup three." If worst comes to worst and your computer dies during backup, you still have two recent backups only a couple of days old to fall back on. I worked at IBM for a while - they know backup. If you are really paranoid (like me) copy your hard drive using software - I used "Copy Commander" to do an exact carbon copy. Your hard drive will die - it's just a matter of when. When that happens, you swap cables and you're back in business. And finally, for the super paranoid (me) I use 3 computers networked, and save copies of my main folders on each computer. If any one computer goes down, work continues on another - no problem. This costs a bit more for "network licenses" for software - but I'm running a business here. My business does not rely on one little computer. I also have a laptop. With computers, there is one rule - you pay. If you are prepared, you pay now - if not, you pay later, and much more dearly - but you will pay. Put things on your terms - not a weak hard drive or power supply. Sorry this is so long - but this is THE most important information you need to know to run your business. If you don't follow this, you'll be out of business some day - and then you'll learn the true meaning of - you are gonna pay. I also back up to archive CD's and store them - on site and off. Plan B - buy Vault and give those putzs money they don't deserve...
 
"and then you'll learn the true meaning of - you are gonna pay". Ha, you don't scare me. I've been married 20 years and hear that all the time.
 
We had the same situation until we got an external hard drive for 1/9th of the cost and virtually unlimited storage instead of maxing out at 1,000 files.
 
OK Now Alamode Vault wants $900 per year to store my files is there any other competative service out there the might be less expensive?:shrug:

Just remember, alamode notifies you after the fact that your vault contract has expired and your files in the vault will deleted. Since the contract expired you have no excess to the vault to retrive your files. So do yourself a favor retrive your files prior to the expiration date and store them on your own external hard drive.
 
"and then you'll learn the true meaning of - you are gonna pay". Ha, you don't scare me. I've been married 20 years and hear that all the time.

Humor. Requires good observation.

My add is this, you don't need to be paranoid to have a good backup.
One good backup that works is better than multiple backup schemes that don't work or repeating the same task multiple times returns little bennies.

Make one good backup; test your backed-up files with restore procedures. Then decide how often you want to back up and how.
The needed hardware and software will fall in place. Do not let the hardware and software dictate how you protect your assets, you decide.

The Vault is very simple, but is completely dependent on the internet connection, which you typically don't have in a disaster-recovery scenario. IMO, the cost of the Vault service is not competitive.
 
Re: Reliable storage solution

First, I would identify the amount of storage you need (historical, current and future). I have set up many storage solutions for appraisers. I would suggest something like a NAS (Networked Attached Storage) solution. There are many, many NAS boxes out there, but I personally like the Thecus Products. These NAS solutions are better than their competition because they have independent processors. Plus, depending upon your storage needs, you can fill up as many bays as you like. I just set up a N5200 BR (5 HDD bays @ 750GB per bay). This is a lot of storage! There are different configurations on the setup - RAID's or you can use JBOD (Just a Bunch Of Disk - not recommended). If you setup on a RAID 5, this means that the data is spread across all HDD's on the NAS box. In other words, say one or more of your HDD's goes out on the NAS storage box. Easy...just replace the bad drive with a new one! Your data is still in tact. Or, if you're really paranoid about data protection, you could use one NAS box (Box A) for the reading and writing of all your files and setup a second NAS box (Box B) to backup the data on the first. So, you would have the RAID 5 to help protect read/write data on Box A and should all the HDD's fail, you would have a backup of this data on Box B. Plus, most computers work smoother if you have programs on one drive and data on another.

Residential Example:
- Setup NAS Box
- Create folder on NAS Box: Wintotal with subfolders: Files, Thumbs (all folder names within Wintotal)
- In Wintotal, configure file paths to folders on the Box (i.e. /N5200/Wintotal/Files, Thumbs, etc)
- You're done for Box A
- Setup NAS Box B (Raid 5)
- Install backup software on PC (I like Second Copy)
- Setup folders on Box A to be backed up and schedule daily (late evening)

Commercial Example:
- Setup NAS Box A (Raid 5)
- Create folder in Box A: "Commercial Reports"
- Save all Word (or whatever software used) into subdirectories
- OPTIONAL: create a mapped network drive in My Computer to make saving easier
 
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Murphy's Law

What about protection against a major catastrophe, like fire, flood or hurricane?
Do the NAS boxes talk to an offsite server?
 
Yes. They have a built in FTP server. So in essence, you could transfer all of your files to an offsite location. I set my dad up to where he could go home and start a transfer of all new data to his computer. We put in two Seagate SATA 750gb internal drives in his computer. He transfers the data via the FTP server on the NAS box to his home PC. Then he uses a backup software to backup the home pc to an external usb HDD. The backup software has compression options, so he can fit the home backup on the external USB HDD.
 
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